Privacy Policy
Barrier Breakers Unlimited Inc. – Policies & Expectations Packet
Welcome to Barrier Breakers Unlimited Inc. This document outlines the policies and expectations for all participants, families, and volunteers involved in our programs, including the LaunchPoint initiative and The Continuum enrichment center. These policies are designed to ensure a safe, inclusive, and effective learning environment for all. Please read each section carefully.
1. Code of Conduct
BBU is committed to creating a safe, respectful, and inclusive environment. Participants and families must treat all individuals with kindness, follow program rules, and avoid disruptive or discriminatory behavior.
Participants and families are expected to:
- Treat all individuals with respect and kindness
- Use inclusive and respectful language
- Follow program rules and staff directions
- Report concerns or conflicts to staff immediately
- Avoid disruptive behavior that affects others’ ability to learn and grow
Unacceptable behaviors include:
- Bullying, intimidation, or harassment
- Aggressive physical or verbal behavior
- Discrimination of any kind
- Repeated refusal to follow staff instructions
Participants who violate the Code of Conduct will be guided through a restorative process. Repeated violations may result in temporary or permanent suspension from programs.
2. Attendance Policy
Participants should attend regularly and notify staff in advance of absences. After three unexcused absences, a review meeting may be scheduled.
BBU relies on consistency and routine to help participants thrive.
Expectations:
- Participants are expected to attend all scheduled programming unless excused
- Parents/guardians must call or email the program in advance if a participant will be absent
- After 3 unexcused absences, BBU may schedule a review meeting with the family
Why it matters: Regular attendance ensures that participants don’t miss key skill-building moments, and it helps maintain structure and group harmony.
3. Participation Requirements
Participants are expected to engage in all activities to the best of their ability. Staff will provide support and accommodations as needed.
BBU programs are interactive and engaging. We expect participants to:
- Arrive on time and be ready to engage
- Participate to the best of their ability in all activities
- Be respectful of peers’ learning styles and needs
Staff will provide accommodations and support as needed. If a participant is struggling, we will work with the family to create a personalized support plan.
4. Family & Guardian Involvement
Families are encouraged to participate in orientation, workshops, and support their child’s progress through ongoing communication and collaboration.
Family expectations:
- Attend orientation and scheduled family check-ins
- Notify staff of any significant changes or concerns at home
- Support program goals by practicing life skills at home
- Attend workshops or training sessions when available
Families are not alone—we are here to support you, too.
5. Confidentiality & Privacy
All personal and health-related information is kept confidential. We comply with FERPA and HIPAA standards.
BBU protects the privacy of every participant and family.
We commit to:
- Safeguarding all personal, educational, and health-related information
- Following FERPA and HIPAA guidelines
- Using collected information only for program improvement, safety, and individual support
What this means: Your stories stay with us. Your documents are secure. Your family’s trust is our priority.
6. Media & Photo Release
Photos or videos may be taken for promotional purposes. Families can opt out by completing a media release opt-out form.
BBU celebrates the achievements of our participants, and we love to highlight their progress!
We may take photos or videos during programming for use in:
- Social media
- Newsletters
- Grant reporting
- Educational materials
Families may opt out of media usage at any time by submitting a signed opt-out form. We will never share identifying information without consent.
7. Safety & Emergency Procedures
BBU maintains a safe environment through emergency protocols, first-aid trained staff, and updated contact info. Participants who are ill must remain home until symptom-free for 24 hours.
Our safety commitments include:
- Trained staff in first aid and emergency response
- Emergency drills and procedures
- COVID-safe practices, if applicable
- Requiring that emergency contact information remains current
- Participants with a fever, vomiting, or other symptoms must stay home for 24 hours symptom-free
We also maintain behavior response plans and risk management procedures tailored to special needs environments.
8. Accessibility & Inclusion
BBU provides accessible programs, materials, and support to meet the diverse needs of our participants. Accommodations are available and encouraged.
At BBU, access is not an afterthought—it’s a foundation.
We ensure:
- Programs are accessible to individuals with disabilities
- Materials are adapted to various learning styles
- Translation and interpretation services are available upon request
- Accommodations are made proactively, not reactively
We are committed to cultural responsiveness and honoring each participant’s identity, background, and voice.